Download Free AI Transparency Policy Template

The AI Transparency Policy Template is a vital addition to our AI Governance Template Starter Kit—created to help organizations set clear, enforceable expectations for visibility, documentation, and disclosure around AI systems.

FairNow brings decades of real-world experience across AI, data science, compliance, and risk management. Each template is shaped by direct engagement with regulatory requirements, governance councils, legal teams, and third-party vendors—capturing the operational realities of governing AI in high-stakes, high-scrutiny environments.

This template does more than signal good intentions. It lays the foundation for an organization-wide transparency standard—defining documentation expectations, disclosure protocols, stakeholder communication practices, and alignment with frameworks like ISO 42001 and the EU AI Act.

Whether you’re responding to rising stakeholder demands or preparing for formal audits and certifications, this template offers a structured, practical way to reduce risk, earn trust, and demonstrate responsible AI governance.

Cover image for the AI Transparency Policy Template

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Template Page Count: 6 Pages

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Technical Language Level: Moderate

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Estimated Reading Time: 4-6 Minutes

FAQs for AI Transparency Policy Template

What’s included in the free AI Transparency Policy Template?

This editable template includes the core components organizations need to define, document, and communicate transparency practices for AI systems. Sections include:

Definition of AI Transparency and its relevance
Roles and responsibilities for ensuring transparency
Documentation requirements for AI systems
Guidance on external vs. internal transparency
Disclosure protocols for high-risk AI use cases
Alignment with ISO 42001, EU AI Act, and NIST AI RMF principles
Amendment and update structure to keep the policy current

Why did we write this template on AI Transparency Policy?

Transparency isn’t just a regulatory requirement—it’s a prerequisite for trust. As AI systems impact more decisions, employees, customers, and regulators are demanding clarity on how these systems work. This template helps operationalize transparency expectations across the organization in a structured, enforceable way.

Why will you want to use the AI Transparency Policy Template?

Because opaque AI systems won’t fly anymore. Whether you’re pursuing ISO 42001, complying with the EU AI Act, or responding to pressure from customers, employees, or regulators—transparency is now the baseline. This template gives you a clear, adaptable foundation to set expectations, reduce risk, and showcase responsible governance.

What kinds of risks does an AI Transparency Policy help reduce?

Regulatory penalties for non-disclosure of AI system usage
Loss of customer or employee trust due to opaque AI decisions
Misalignment between internal teams on documentation standards
Inconsistent disclosures across product lines or regions
Challenges in audit-readiness or certification reviews

How is the AI Transparency Policy enforced in practice?

Through designated AI governance roles, regular documentation reviews, internal and external disclosure protocols, and mandatory compliance training. The policy includes structures for oversight and updates to keep pace with evolving AI capabilities and regulations.