Request Access to AI Usage Policy Template

What’s included in the AI Usage Policy template?

• Defines AI clearly and explains how it applies to employee use

• Lists approved and prohibited technologies

• Outlines data-sharing restrictions to prevent privacy violations

• Clarifies acceptable and prohibited use cases

• Establishes human oversight requirements at critical decision points

• Sets training expectations for employees and AI practitioners

• Details monitoring, audit, and escalation procedures

• Provides a flexible structure for future updates and amendments

Why did we write this template?

We created this template to close the growing gap between AI adoption and AI governance. As organizations embrace AI, most still lack basic controls—especially around employee usage. This resource helps operationalize governance in a way that supports innovation rather than slowing it down.

Why will you want to use it?

Because it works. The template is editable, field-tested, and built to align with emerging regulations like ISO 42001 and the EU AI Act. Whether you’re launching your first AI policy or formalizing a broader governance program, this gives you a fast, credible foundation.

Why do companies need an AI Employee Usage Policy?

Because AI is already in use—often without approval. Employees rely on tools like ChatGPT, Copilot, and embedded AI in daily workflows. Without clear guidelines, organizations risk privacy breaches, regulatory violations, and reputational fallout. This policy helps you define what’s allowed, what’s not, and who’s accountable.

Who should this AI Usage Policy Template cover?

Everyone using AI at work. That includes full-time employees, contractors, and consultants—whether they use enterprise-approved platforms or external tools. Governance must extend beyond what you build to what your teams adopt on their own.

What kinds of risks does this policy help reduce?

• Unsanctioned use of AI tools

• Exposure of confidential or personal data

• Non-compliance with regulations like GDPR, CCPA, NYC LL144, and the EU AI Act

• Biased or unvalidated decisions in HR, finance, or operations

• Legal and reputational fallout from unethical AI use

How is this policy enforced in practice?

We combine mandatory training, structured human oversight, and periodic audits. The policy includes escalation protocols and accountability mechanisms to ensure violations are addressed—not ignored.